If an invoice contains multiple invoice lines with the same VAT rate, edoc invoice automatically aggregates the net amounts based on the respective VAT rate, but does not recalculate them. After aggregation, there is only one combined net total and the corresponding tax amount for each VAT rate. The invoice total remains unchanged.
During processing, the net amounts are added together. Both positive and negative amounts are considered when calculating net amounts. Negative amounts may arise, for example, from credit memos, returns, or invoice corrections.
In the edoc invoice capture form, the automatically consolidated net amounts are displayed in the Net amounts section (header fields) and marked with the "i" icon.
The net amounts are sorted in descending order by VAT rate. The highest VAT rate is displayed first. No VAT rate may be entered more than once.
Under Line item data in the capture form, you will always find the values that were recognized by the automatic recognition process in the invoice. If no values were transferred under Line item data, no comparison with the master data took place.
If you have any questions, please contact your administration.
Examples of aggregated net amounts
Example 1–multiple positive amounts: Calculating the net amount of an invoice totaling €100 net with a 19% VAT plus €50 net with a 19% VAT yields the following:
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150€ total net amount (sum)
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19% VAT rate
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28.50€ VAT amount
Example 2–positive and negative amounts: Calculating the net amount of an invoice for €100 net minus €20 net, with a 19% VAT rate in each case, yields the following:
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80€ total net amount (sum)
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19% VAT rate
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15.20€ VAT amount
Example 3–negative amount only: Calculating the net amount for an invoice totaling -100€ net with a 19% VAT rate yields the following:
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-100€ total net amount (sum)
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19% VAT rate
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-19.00€ VAT amount
Handling different VAT rates
Different VAT rates are never combined. Therefore, for an invoice with an amount of 100€ at a 19% VAT rate and an amount of −100€ at a 7% VAT rate, there are two separate net amounts.
Things to know
If no VAT rate is recognized for an item, edoc invoice treats the amount as tax-exempt (0%). If a 0% line already exists, the amount is added to it. If a 0% line does not yet exist, the software creates a new 0% line.