Recognition of sales order confirmations in edoc document reader

With edoc document reader, properties of sales order confirmations (e.g. company name or vendor name) are recognized. Azure Document Intelligence, a cloud-based AI service based on machine learning, is used for recognition. Sales order confirmations are therefore recognized by third-party software.

A custom model (custom extraction model) is used when processing sales order confirmations. The model has been specifically trained for the requirements of sales order confirmations and enables precise extraction of relevant information.

To find out which languages are supported when recognizing sales order confirmations, see: Language and locale support for custom models - Document Intelligence - Azure AI services

Master data matching after document recognition

After the document properties have been recognized by Azure Document Intelligence, edoc master data matching service compares certain recognized values with existing master data, e.g. the company name or the vendor name.

If a clear matching is possible, properties can be added and updated on the basis of the master data, e.g:

Company ID and company name.
Vendor ID and vendor name.
Further information on the vendor such as tax number, VAT ID, account number, address and bank details of the vendor.

For more information on how the master data matching service works, see: Master data matching mechanisms (edoc master data matching service)

When edoc document reader is started, the schema Dokumenterkennung | Auftragsbestätigung (document recognition | sales order confirmation) is created in edoc documents . The schema contains all attributes (properties) of the schema Auftragsbestätigung | aktiv (sales order confirmation | active) including any recognized QR codes or barcodes.

Recognition of header data in sales order confirmations

The model for sales order confirmations can recognize the following general data (header data):

Name	Description
Auftragsbestätigungsnummer	Specifies the number for identifying the sales order confirmation.
Company name	Specifies the full name of the company.
Mandant \| Adresse \| Straße	Specifies the street and house number in the company's address.
Mandant \| Adresse \| Hausnummer	Specifies the house number in the company's address.
Mandant \| Adresse \| Postleitzahl	Specifies the zip code in the company's address.
Mandant \| Adresse \| Stadt	Specifies the city in the company's address.
Mandant \| Adresse \| Land/Region	Specifies the country in the company's address.
Mandant \| Lieferadresse	Specifies the delivery address of the company.
Mandant \| Steuernummer	Specifies the tax number of the company.
Vendor name	Specifies the full name of the vendor.
Lieferant \| Adresse \| Straße	Specifies the street and house number in the vendor's address.
Lieferant \| Adresse \| Hausnummer	Specifies the house number in the vendor's address.
Lieferant \| Adresse \| Postleitzahl	Specifies the zip code in the vendor's address.
Lieferant \| Adresse \| Stadt	Specifies the city in the vendor's address.
Lieferant \| Adresse \| Land/Region	Specifies the country in the vendor's address.
Lieferant \| E-Mail-Adresse	Specifies the business e-mail address of the vendor.
Lieferant \| Bank \| IBAN	Specifies an IBAN of an account of the vendor.
Lieferant \| Bank \| IBANs	Specifies the IBANs of the vendor's accounts.
Lieferant \| Bank \| BIC	Specifies a BIC (Bank Identifier Code) of an account of the vendor.
Lieferant \| Bank \| BICs	Specifies the BICs (Bank Identifier Code) of the vendor's accounts.
Lieferant \| Steuernummer	Specifies the tax number of the vendor.
Währung	Specifies the currency used in the document.
Kopfdaten \| Umsatzsteuer 1	Indicates the VAT rate (in %) on the total amount.
Kopfdaten \| Bruttobetrag	Indicates the total amount including VAT.
Kopfdaten \| Netto gesamt	Indicates the subtotal (net) without taxes.
Kopfdaten \| Steuerbetrag gesamt	Indicates the total amount of VAT charged.
Bestellnummern	Specifies the customer's purchase order number or purchase order numbers.
Lieferdatum	Specifies the planned or actual delivery date.
Kundennummer	Specifies the unique number for identifying the customer.
Bestelldatum	Specifies the date of the purchase order.
Zahlungsbedingungen	Specifies the agreed payment terms.
Leistungsempfänger	Specifies the name of the service recipient.
Lieferbedingungen	Specifies the agreed terms of delivery.

Recognition of line item data in sales order confirmations

The model for sales order confirmations can recognize the following line item data:

Name	Description
Position \| Artikelnummer	Specifies the item number of the line item.
Position \| Beschreibung	Specifies the description of the item or service.
Position \| Einzelpreis	Specifies the price per unit of the line item.
Position \| Mengeneinheit	Specifies the unit of the ordered quantity
Position \| Menge	Specifies the quantity of the line item ordered.
Position \| Mehrwertsteuer	Specifies the tax rate for the line item.
Position \| Gesamtpreis	Specifies the total price of the line item (net).
Position \| Lieferdatum	Specifies the delivery date for the line item.
Position \| Rabatt	Specifies the discount granted as a percentage for the line item.

Recognition of barcodes and QR codes in sales order confirmations

With edoc document reader, barcodes and QR codes on documents can be recognized automatically.

To find out which QR codes and barcodes are captured, see: Add-on capabilities - Document Intelligence - Azure AI services