edoc invoice Administration Guide
edoc invoice Administration Guide
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Set up the database connection for workflow e-mails for "d.3 mailbox"

The d.velop documents workflow component d.3 mailbox will no longer be supported from 2026. Instead, you can use edoc workplace as a workflow component or integrate the workflows in d.ecs task (feature Tasks in d.velop documents). You can find out how to create a workflow connection to d.ecs task here: Create a workflow connection to d.ecs task in edoc workplace

After you have configured the workflow component d.3 mailbox under Settings > Global settings > Server settings, you have to establish a connection to the SQL database that is used for the d.velop workflow component.

The first step is to specify the database connection that you have defined for the company under Company settings in the connection details. You then use the Java API to establish the connection to the d.3 archive (repository, document management), e.g. to specify the language of the workflow component.

Here's how

  1. Click on edoc invoice in the sidebar to open the edoc invoice dashboard.

  2. Click on Settings > Global settings > Workflow settings.

  3. Enter the following data in the Database connection section:

    1. Type: Select the corresponding SQL database.

    2. Host: Enter the connection address (e.g. IP address or base address) of the server with the database.

    3. Port: Enter the port number at which the database server can be reached.

    4. Instance: Enter the name of the instance of the database if you have several database instances in your organization. If you are using the Firebird open source database, the entry Instance automatically changes to Role.

    5. User: Enter the database user who has the corresponding permissions.

    6. Password: Enter the password of the database user.

    7. Database name: Enter the name of the database.

  4. Click on Save in the ribbon.

Once you have entered all the data, test the connection to the database by clicking on Test database in the ribbon.

In the Java API section, enter the details with which you can establish a connection to the d.3 archive (repository) and select the language of the workflow.

Here's how

  1. Enter the following data in the Java API section:

    1. Host: Enter the connection address (e.g. IP address or base address) of the server on which you are hosting the Java API.

    2. Port: Enter the port number under which the server can be reached with the Java API.

    3. Archive: Enter the short name of the d.3 archive (repository) to which you want to establish a connection. The short name of the archive is also called the server short name.

    4. Language: Enter the d.3 language code in which the workflow is to be displayed. Enter 049 for German and 001 for English.

    5. User: Enter the user name for the API.

    6. Password: Enter the password for the API.

  2. Click on Save in the ribbon.

Once you have entered all the data, test the connection by clicking on Test Java API in the ribbon.


See also